Executive Secretary

Description:

We seek an experienced Executive Secretary to provide comprehensive administrative and coordination support to our CEO and senior leadership. In addition to managing schedules and confidential correspondence, you will oversee the company’s official files, licenses, and service subscriptions to ensure full compliance and uninterrupted operations.

نبحث عن سكرتير/ة تنفيذي/ة متمرس/ة لتقديم دعم إداري وتنسيقي شامل لرئيسنا التنفيذي وفريق القيادة العليا. إلى جانب إدارة الجداول والمراسلات السرية، ستكون مسؤولاً/ة عن متابعة ملفات الشركة الرسمية، والتراخيص، والاشتراكات في الخدمات لضمان الامتثال التام واستمرارية العمليات دون انقطاع.

Key Responsibilities / المهام الأساسية

Calendar & Travel Management: Prioritize and coordinate executive meetings, events, and travel logistics.

Meeting Coordination: Prepare agendas, record minutes, and distribute action items.

Communications: Draft, proofread, and format high-level correspondence, reports, and presentations in Arabic & English.

Confidential Liaison: Handle sensitive calls and emails with discretion; maintain secure filing systems.

Company Files & Subscriptions:

· Maintain and update corporate documents, licenses, certifications, and memberships.

· Track renewal dates and coordinate with relevant departments and external providers for timely renewals.

· Stakeholder Interface: Liaise with internal teams and external partners on behalf of executives.

· Special Projects: Lead ad-hoc initiatives, research tasks, and project follow-ups as assigned

Qualifications / المؤهلات

• Bachelor’s or diploma in Business Administration, Office Management, or related field.
• 1–3 years’ experience as Executive Secretary or senior administrative support, preferably in Saudi corporate or government contexts.
• Fluent Arabic & professional English (written & spoken).
• Advanced MS Office skills and familiarity with document/CRM management systems.
• Proven discretion, integrity, and attention to detail.
• Saudi driver’s license is advantageous.

Core Competencies 

• Exceptional calendar prioritization and logistics planning.
• Strong drafting, editing, and presentation skills.
• Excellent stakeholder management and diplomacy.
• Reliable decision-making under pressure.
• Proactive problem-solving and adaptability.