Executive Secretary

Description:

Key Responsibilities:

- Assist the Managing Director in scheduling and organizing meetings, appointments, and travel arrangements.

- Serve as the point of contact between the Managing Director and internal departments or external stakeholders.

- Prepare and edit correspondence, communications, presentations, and other documents.

- Manage and maintain the Managing Director’s schedule, appointments, and travel itineraries.

- Arrange and coordinate meetings and events.

- Record, transcribe, and distribute minutes of meetings.

- Monitor, screen, respond to, and distribute incoming communications.

- Liaise with internal staff at all levels.

- Interact with external clients and partners.

- Coordinate project-based work and ensure that all projects are delivered on time.

- Prepare financial statements, reports, memos, invoices letters, and other documents.

- Handle confidential documents ensuring they remain secure.

Requirements:

- Proven experience as an executive assistant, senior executive coordinator, or in other secretarial positions.

- Full comprehension of office management systems and procedures.

- Excellent knowledge of MS Office, and Office management software

- Proficiency in English; second language a plus.

- Exemplary planning and time management skills.

- Ability to multitask and prioritize daily workload.

- High-level verbal and written communication skills.

• - Discretion and confidentiality.